American Heart Association

Contracts Coordinator, Temporary

Location US-GA-Atlanta
Posted Date 2 weeks ago(9/13/2023 1:34 PM)
Requisition ID
Job Category
Administrative Support
Additional Locations
Diversity Distribution Southeast
Position Type
Full Time


Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.


We are looking to fill a temporary Contract Coordinator position with flexible location in the Southeast (NC, SC, GA, FL, AL, LA, MS, TN). In this position, you will assist the Contract Administrator to manage all event contracts for the Southeast region. You will manage all aspects of the contract process including selecting the right agreement, submitting the agreement to our legal department, communication with local staff regarding changes and/or updates, and deposit payments.


The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.


#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


Some of your responsibilities will include (but not limited to):

  • Review contracts and ensure policies are followed and contracts are executed properly. Determine correct type of agreement needed.
  • Requesting Certificate of Insurance (COI)s when needed and confirm coverages.
  • Submit contracts for review/approval and upload completed agreements to Optimus.
  • Be a liaison between our legal department and event staff.
  • Review payment terms and assist with vendor setup in our payment portal including following up with and assisting vendors.


  • High School Diploma or equivalent experience.
  • 3 years of prior administrative support, database management or project management experience.
  • Excellent attention to detail, organization of workflow and timelines, verbal, and non-verbal communication with highly effective organizational and time management skills.
  • Ability to learn American Heart Association policies and procedures and ensure they are followed for each contract.
  • Ability to prioritize and develop solutions for effective decision making.
  • Ability to work independently, prioritize and handle multiple tasks simultaneously.
  • Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
  • Familiarity with financial system(s) and vendor payments.
  • Experience with Optimus and/or E1 preferred, but not required.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.


  • Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

  • Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.


The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? 
Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities


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