American Heart Association

Senior Development Coordinator

Location US-OK-Tulsa
Posted Date 2 months ago(4/15/2024 5:43 PM)
Requisition ID
2023-12243
Job Category
Administrative Support
Position Type
Full Time

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

 

We’re hiring a Senior Development Coordinator in Tulsa, OK.

 

This position performs fundraising support and program assistance by providing ongoing project management for Tulsa’s events and initiatives. Work involves event coordination, volunteer management, driving revenue, and performing internal support work while collaborating with staff.

 

This is an office-based position that offers a hybrid schedule. Our office is located in Tulsa, OK.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

In this role, you will be responsible to:

  • Coordinate and collaborate with vendors or volunteers to implement logistics for multiple fundraising events such as the Go Red for Women Luncheon, Heart Challenge, and Heart Ball events including infrastructure, lighting, sound, food, and beverage, etc.
  •  
  • Support the Executive Director with the Board of Directors reporting, preparation for board meetings, communication with board members.
  • Support the Executive Director with implementing stewardship for the market and other tasks related to the market.
  • Prepare, edit, and maintain fundraising materials and presentations as well as event collateral and marketing material.
  • Coordinate the vendor contract process for all core campaign events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. This would include preparing/submitting proposals for Proposal Pro, Attachment A’s and all tasks associated with that system. Work collaboratively with other Sr. Development Specialist on Heart Ball and Sweetheart related contracts.  Coordinate logistics for auxiliary events and virtual events.
  • Oversee and handle all aspects related to the office facilities and general office including ordering supplies for the office, work with building maintenance contractor when repairs or maintenance are required, pay invoices as needed.
  • Ensure accuracy and adherence to the latest policies and practices as they relate to fiscal and event financials. Ensure expenses for events are coordinated with Sr. Director Heart Ball and Go Red for Women Director as well as monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events. Prepare and distribute reports as requested.
  • Maintain data entry of sponsorships, donations, auction items and bids and other financial gifts for Heart Ball, Teens of Impact/Sweethearts, Go Red for Women and Circle of Red.
  • Maintain the attendance, fundraising, ticket/table sales, and other records of the Teen of Impact/Sweetheart and Circle of Red programs.
  • Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
  • Train volunteers and run assignments onsite during event. Act as volunteer liaison.
  • Travel will be required to events within Tulsa and the surrounding service territory.

 

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?”

Qualifications

 

  • High School Diploma/GED required.
  • One+ years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
  • Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
  • Ability to prioritize and develop solutions for effective decision making.
  • Ability to work independently, prioritize and balance multiple tasks simultaneously.
  • Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
  • Ability to work outside of standard hours which may involve some evenings and/or weekends.
  • Ability and willingness to travel locally throughout the territory.  Requires access to reliable transportation.
  • Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.

 

 

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

  • Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

  • Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

 


The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.


At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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