American Heart Association

Event Planning Coordinator

Location US-TX-Irving
Posted Date 4 weeks ago(5/23/2024 1:57 PM)
Requisition ID
Job Category
Administrative Support
Position Type
Part Time


As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact! Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.


We’re hiring an Event Planning Coordinator in Dallas, TX.


Is this role, you will perform complex administrative support and technical and logistical event program work for our Dallas and Fort Worth events. Work involves disseminating information, maintaining filing systems, and event vendor coordination. Works under general supervision with a strong latitude for the use of initiative and resourcefulness.


This is an office-based position that offers a hybrid schedule. The office is in Irving, TX. This position reports to Senior Event Planning Director.


The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.


#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at


Some of the responsibilities include:

  • Expense tracking and management.
  • Invoice coordination & contract processing.
  • Event timeline management.
  • Supply ordering and tracking management.
  • Assistance in coordination and communication with event staff.
  • All pre-event vendor orders and confirmations.
  • Day of event vendor point of contact.
  • Event photographer booking, management, shot list, and photo uploads.
  • Management and organization of vendor database.
  • Day of event assistance to the Senior Event Planner Director.
  • Event décor inventory management.
  • Assistance in all meeting preparation.
  • Other duties as assigned by the Senior Event Planning Director.


Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:




  • High School Diploma or equivalent.
  • 3 years of experience in event coordination, including management, implementation and execution of events ranging from 250 - 1000+ people.
  • Strong passion for events with acute attention to details and ability to handle multiple projects simultaneously.
  • Desire for autonomy with strong time management and prioritization skills.
  • Knowledge of Canva and Adobe Creative Suite is a plus.
  • Intermediate to advance knowledge in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word. These skills are subject to testing.
  • Ability to travel the DFW area regularly to attend events and errands related to events; always requires access to reliable transportation on an immediate basis.
  • Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting assistance may be required before lifting and/or moving.


Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.


  • Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

  • Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.


The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities



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