Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for an Executive Assistant based in our Dallas National Center office!
This position will work in a hybrid setting (generally in the office 3 days a week and as needed) in our Dallas office. The Executive Assistant will support the National Executive Vice President of Strategy Integration.

This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire October 2027 with the opportunity to be renewed.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

• Maintains supervisor’s calendar of appointments and makes arrangements for committee meetings, department/staff meetings, task force and working group meetings and updates. Executes meeting planning for various meetings, including all aspects of logistics and communications related to the meetings. Performs record keeping and takes meeting minutes/notes as needed. Prepares agendas and support materials for these meetings as needed.
• Schedules meetings and interacts with organizations and people external to the Association.
• Prepares and processes all correspondence. Proofreads and distributes all such correspondence, reports, presentations, etc.
• Manages project timelines and deadline compliance while effectively communicating project statuses and related information as required to achieve goals.
• Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments.
• Successfully completes multiple duties and projects while managing competing demands and priorities.
• Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.
• Utilizes vendor and/or American Heart Association systems (e.g. E1, COI, Workday, etc.) efficiently and competently to complete duties/projects.

• High School Diploma or equivalent. Some college education is preferred.
• Three (3) years of work-related experience. 5-8 years of experience is preferred.
• Experience in business administration, office procedures, complex executive correspondence and meeting coordination.
• Excellent skills in written, oral and interpersonal communication, including business writing.
• Advanced skills in Microsoft Office applications, such as Word, PowerPoint, and Excel, and the ability to train others on system usage.
• Ability to work independently, prioritize work assignments, and meet deadlines.
• Ability to work in a team environment and interact with industry, staff, volunteers, and the public.
• Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.
• Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts.

The expected pay range will be $55,000 - $60,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs;  eligibility for an incentive program is based on the type of position.  
  
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities