Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

The American Heart Association has an excellent opportunity for a Sr. Project Coordinator in our Mission Advancement department, working with our Government Grants team and the National SVP of Transformational Philanthropy!

This is a home-based position.

This individual will support day-to-day operations and administration within the Transformational Philanthropy team. Support will include project management to facilitate complex proposal development, facilitating review and approval processes, managing proposal documents in multiple systems, completing assigned proposal tasks, and scheduling stakeholder meetings. The position will also provide administrative support to the SVP of Transformational Philanthropy and other team members, including calendar and travel management.  Responsible for maintaining professionalism and collegiality in support of the team, managing conflict-free calendar and travel for team members, submitting expense reports, assisting with scheduling calls and meetings, and coordinating logistics for in-person meetings as needed.

• Provide project management for the government grant proposal development process for each proposal to ensure the project flows efficiently through all stages according to the timeline agreed upon by the writing team.
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• Provide proposal support, completing tasks assigned by the advisor, including budget development tasks, data entry, document updates, etc.
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• Track funding opportunities and projects from the point of opportunity consideration through proposal submission, standardizing file management, leveraging specific systems including Teams, OneDrive, Asana, Salesforce, and Cayuse.
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• Schedule meetings and ensure that necessary follow-up with funders, collaborators, etc., remains on track.
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• Generate reports from Salesforce, Asana, and Cayuse, providing data for various reporting purposes.
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• Use Canva and PowerPoint to create visuals to be included in proposals and for internal use.
• Provide administrative support to the National SVP Transformational Philanthropy and the others on the team, including processing travel and expenses, calendar scheduling and planning and logistical support for events and professional development/training events, as well as preparation support and follow-up tasking from team meetings and group calls.
• Coordinate internal and external meetings with the highest level of professionalism and communication techniques.
• Communicate with clarity and discernment in serving a highly sophisticated funder audience.
• Assist with the preparation of proposal documents, reports, presentations, correspondence or face-to-face meeting support materials.
• Develop an understanding and knowledge of Mission Advancement areas of business, the Association's Mission, and goals to ensure effectiveness in the role.
• Participates in Mission Advancement team projects and initiatives as requested.

• High School diploma or equivalent work experience.
• Five (5) years of relevant experience.
• Exceptional organization skills, with proven ability to organize projects, tasks, and work plans with little to no supervision.
• High technology aptitude, with strong proficiency in standard business technology applications including MS Word, Excel, PowerPoint, Teams and Outlook; as well as interest and ability to learn and work proficiently in other specialized applications, which would include Salesforce CRM, Cayuse grant management system, Oracle Fusion, and Asana project management system.
• Working understanding of budget development, using Excel and other tools.
• Experience in communicating progress of work, including transparency on progress and communications that support sharing and collaboration.
• Experience providing project support and coordination for complex projects.
• Ability to initiate support and collaborate with all levels of staff, prospects, volunteers, and funders.
• Comprehensive ability to prepare written communications for various audiences or individuals, including report formatting and visual aids.
• Interest and willingness to learn funding systems, processes, and terminology.

Preferred Experience:

• Bachelor’s Degree.
• A working understanding of fundraising and grant writing processes is highly preferred.
• Understanding of and experience working with government funding and research environments.
• Experience in a non-profit, hospital, research, or academic institution.
• Experience working with colleagues in remote locations and within different time zones.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
    
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities