Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

This position will support the Fort Worth Heart Challenge team and fundraising campaigns. Responsibilities include handling all finances, maintaining databases, generating reports, and tracking expenses for the Heart Walk and related campaigns. Additional responsibilities include supporting Heart Walk directors with administrative tasks, including customer service, calendar coordination, mailings, and event support as needed.

This is an office-based position with a hybrid schedule. The office is in Fort Worth, TX.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

• Serve as lead on all data entry and finance management for the Heart Walk campaign.
• Provide administrative support through database management, applying systems such as Excel, Blackbaud Luminate, and Salesforce.  
• Prompt processing of financial documents and contracts; maintaining all associated records.
• Maintain the accuracy of financial and participant data.
• Prepare, develop, edit, and maintain campaign materials, including fundraising materials and sponsorship proposals.
• Track sponsorship payments, benefits, and activations
• Attend meetings and record meeting minutes. Arrange for meeting space, room logistics, meals, and equipment.
• Assist the events team in coordinating the vendor contract process, tracking vendors’ adherence to contractual obligations, and performing as agreed upon. Assist with logistics for auxiliary events and virtual events.
• Oversee expenses and budget for each Heart Challenge campaign by working with the team. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events.
• Provide excellent customer service and timely communication with Heart Challenge companies, volunteers, and community members.  
• Travel required as needed to events within Tarrant County and the surrounding service territory.
• Maintain and organize supplies for Heart Challenge campaigns and events.
• Other duties as assigned.

• High School Diploma/GED required.
• 3 years of prior administrative support experience in a related environment with knowledge and understanding of event or meeting management.
• Must have at least basic knowledge and skill/proficiency with Microsoft Office, with a priority on Excel experience preferred.
• Experience in Canva, Salesforce, and Blackbaud Luminate preferred.
• Ability to work outside of standard hours, which may involve some evenings and/or weekends.
• Ability and willingness to travel locally throughout the territory.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs.
  
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities