American Heart Association

  • Administrative Associate

    Job Locations US-PA-Harrisburg
    Posted Date 2 weeks ago(11/8/2018 12:01 PM)
    Requisition ID
    Job Family Group
    Fundraising/Direct Sales
    Job Category
  • Overview

    Are you ready to join an organization where you can make an extraordinary impact every day?

    Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

    This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.



    The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Great Rivers Affiliate office located in Harrisburg, PA. The Associate will provide support to five (5) Heart Walks (Franklin/Fulton, Adam, York, Lebanon, and Centre) and to two Development Directors who work remotely.  The organized, enthusiastic, self-motivated Associate will support changing the lives of individuals in the area through Heart Walk events. 



    Essential Job Duties:


    • Perform donor/fundraiser data entry and generate donor/fundraiser reports
    • Provide support for Heart Walk events including sponsorship tracking, contract management, matching gifts and other donations
    • Assist Directors in preparing for committee meetings as needed. Attend committee meetings and record minutes as needed. Arrange for meeting space, room set-up, meals, equipment, etc.
    • Perform financial coding and A/P and A/R work, including managing budget reports (use of IQ4bis & E1)
    • Oversee all logistics associated with Heart Walk events
    • Manage annual Email Campaign for Heart Walk. Maintain external Heart Walk websites as appropriate
    • Act as a project manager to help provide administrative support to AHA’s signature fundraising event(s).


    Want to help get your resume to the top?   Take a look at the experience we require:

    • At least 2 years of experience in an office setting as an administrative assistant or similar role
    • Two+ year degree preferred.
    • Excellent communication skills, both written and oral
    • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point, desktop publishing and database tools
    • Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other professional office correspondence.
    • Independent, self-motivated worker
    • Analytical problem solving skills
    • Ability to manage multiple projects and timelines
    • Ability to prioritize and change direction quickly with tasks and projects
    • Ability to interact with all levels of business professionals with strong customer focus
    • Excellent organizational skills
    • Willingness to work evenings and weekends when the job requires
    • Willingness to take on other duties as assigned.



    Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.


    At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.


    This position not a match with your skills? Click here to see other opportunities with the American Heart Association

    Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

    EOE Minorities/Females/Protected Veterans/Persons with Disabilities



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