American Heart Association

  • Special Events Administrator

    Location US-VA-Arlington
    Posted Date 1 week ago(1/13/2019 10:42 AM)
    Requisition ID
    Job Family Group
    Fundraising/Direct Sales
    Job Category
  • Overview

    Are you ready to join an organization where you can make an extraordinary impact every day?

    Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

    This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

    The American Heart Association has an excellent opportunity for a Special Events Administrator (SEA) in our Arlington, VA office. The SEA position provides administrative support to area Directors, Sr. Directors and VPs in the logistical coordination and implementation of events and/or programs sponosored by the Mid-Atlantic Affiliate of the American Heart Association.




    • Supports AHA events through the coordination of event logistics to include kickoff meetings and day of event
    • Maintains accurate record keeping, correspondence and mailings, and sponsorship management
    • Maintains an adequate level of event material inventory 
    • Meets regularly with area directors and volunteers to maintain open lines of communication to ensure event objectives are achieved
    • Assists volunteers with event management system as requested
    • Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner regarding AHA related events
    • Maintains event management system on a daily basis including entering in received donations within a 48-hour time period and utilizing the database to create mailings, emails and reports on a regular basis as requested  
    • Processes all event related data in event management system and ensure accurate record keeping and reconciliation
    • Effectively and accurately creates and prepares correspondence and documentation in a timely manner
    • Performs other duties as required to support event Directors/Sr. Directors, Vice Presidents and Senior Vice Presidents in goal-achievement
    • Assists in processing of incoming mail and ensures the integrity and security of donor information while adhering to the supports and ensures execution of National and Affiliate policies, procedures, standards, best practices, benchmarks and guidelines
    • Other duties and projects may be assigned to the role, which provide general assistance as needed to support the mission of the American Heart Association 




    • High school diploma or equivalent experience
    • 1-3 years’ experience in an administrative support role, event coordinator role, or related field#LI-AS1


    Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.


    At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.


    This position not a match with your skills? Click here to see other opportunities with the American Heart Association

    Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

    EOE Minorities/Females/Protected Veterans/Persons with Disabilities



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