American Heart Association

Executive Assistant

Location US-MI-Southfield
Posted Date 3 weeks ago(2/10/2021 9:48 AM)
Requisition ID
Job Family Group
Business Operations
Job Category
Administrative Support


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?


Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!


This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

We have an excellent opportunity for an Executive Assistant based in our Southfield office. The Executive Assistant will provide advanced administrative support to a Metro Executive Director and fundraising staff who oversee corporate development for the southeast Michigan market.

To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.

Due to the current pandemic, all staff nationwide are currently working from home.  In the future, this position will resume to being based in the local office.



  • Assist staff with day-to-day tasks that support fundraising and volunteer recruitment/management activities, including customer relationship management.

  • Coordinate logistics for select digital experiences/events including pre-, day-of, and post- digital experience/event duties.

  • Develops, inputs, and maintains information in appropriate computer software programs.  Oversee report generation and record keeping, including the collection of data.

  • Maintains the Metro Executive Director’s calendar and scheduling functions.

  • Handle financial tasks, including paying invoices, tracking expenses, and processing donations.

  • Support Metro Executive Director in the planning and execution of internal meetings and events.

  • Perform general office management duties, such as processing mail, ordering supplies and communicating with building management.

  • Establish and maintain superior customer service relations with sponsors, volunteers, donors and internal staff.  Includes responding to inquiries and assisting volunteers with event management systems as requested.



  • 2+ years of related administrative experience.  Previous experience supporting executive-level staff is preferred. 

  • Experience and skill in using a database management system, including inputting and maintaining information and pulling reports.

  • Must have earned a high school diploma or GED. 

  • Must have at least intermediate knowledge and skill with Microsoft Office.  Advanced knowledge and skill are preferred.

  • Ability to lift and/or move up to 20lbs.



At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? 
Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.