American Heart Association

Administrative Associate - Temp

Location US-TX-Irving
Posted Date 3 weeks ago(2/10/2021 11:16 AM)
Requisition ID
Job Family Group
Business Operations
Job Category
Administrative Support


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?


Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!


This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a Temporary Administrative Associate – Events in our SouthWest region office in Irving, TX. The AA will provide complex administrative support and technical program assistance to the development team. Tasks include disseminating information, maintaining filing systems, and performing internal administrative support work. You will work under general supervision with moderate latitude for the use of initiative and independent judgment. This is a temporary position starting March 1st ending October 31st.


Essential Duties


  • Support of event collateral and signage design and implementation
  • Management of event expenses and budget tracking
  • Event timeline management
  • Contract review to execute all responsibilities of the American Heart Association
  • Supply ordering and tracking management
  • Supply and event materials management
  • Assistance in coordinating and communicating with event staff and volunteers
  • Tent form management for Dallas Heart Walk
  • Company photo management for the Dallas Heart Walk
  • Company packet assembly and delivery assistance for the Dallas Heart Walk
  • Vendor confirmations pre-event
  • Day of event vendor point of contact
  • Event photographer booking and management which includes creation of shot lists, photo receipt and organization
  • Management and organization of vendor databases
  • Day of event assistance
  • Event décor inventory management
  • Assistance in meeting preparations
  • Other duties as assigned by Director of Events


Required Skills:


Want to help get your resume to the top?   Take a look at the experience we require:                                    

  • Minimum of 1 year experience in office practices and administrative, supporting multiple staff members
  • Communicating with others to effectively carry out essential job functions
  • Effectively managing multiple priorities involving multiple customers
  • Highly organized with acute attention to detail
  • Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes
  • Knowledge of business letter writing format, style, and protocol
  • Intermediate to excelled use in MS Word, Excel, Outlook and PowerPoint


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only give you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association.


To help you be successful you will have access to our award-winning learning platform the Heart U as well as our sales training & relationship development program- Building Powerful Partnerships which received a 2017 Learning! 100 Award from Elearning! Media Group, and various other training and support mechanisms locally and through our National Center. 


While we can only contact those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. You can expect to hear from us within one week from the receipt of your application in most cases.


At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? 
Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities


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