Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

The American Heart Association (AHA) has an excellent opportunity for an Associate Program Administrator, Professional Education in our National Center office located in Dallas, Texas.

The Associate Program Administrator, Professional Education is responsible for planning, scheduling and executing assigned program initiatives for one or more of AHA's scientific conferences. This role is responsible for managing volunteer engagement, interaction and supporting the Program Committee and key volunteers as well as facilitating the publication of abstracts in the appropriate AHA Journal.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org

Essential Job Duties:

• Designate Program Committee members and collaborate to build assigned meeting plan including calendar, deadlines, content development, speaker and abstract submission & review. Develops and drives invitations for session submissions and presentation review.
• Lead all aspects of program planning committee, driving committee to desired program outcomes. Provides follow-up, scheduling and communications to approved speakers.
• Supervise committee assignments for peer review of abstracts, speakers and moderators. Implements the submission process, recruitment of graders, grading, acceptance/rejection notifications, and exports of data for publication.
• Develops, prepares and distributes correspondence to participants in preparation for the meeting and communication process for presentations, slides, data etc., to all necessary parties involved, including Communications/News Media.
• Determine marketing with conference team and marketing department. Provides all vital data to marketing departments for the creation of program marketing pieces. Produces marketing program pieces.
• Build relationships, build sessions, and coordinate database. Maintains and coordinates data, testing, submission and review sites, preparing notifications/communications, etc. for all functions of this position using OASIS. Develops, prepares and distributes reports as needed.

Want to help get your resume to the top?   Take a look at the experience we require:

• Bachelor's Degree in Education, Science or related area
• Minimum of two (2) years of experience:
• Developing meeting content or educational programming.
• Working with and engaging volunteers and volunteer committees.
• Reviewing and facilitating speaker submissions and peer review process.
• Proficient with Microsoft Office applications.
• Strong writing and presentation skills.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  

• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills?  Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities