American Heart Association

Project Coordinator

Location US-TX-Dallas
Posted Date 2 months ago(7/28/2022 10:55 AM)
Requisition ID
Job Category
Science & Research
Position Type
Full Time


Now is the time to join an organization that enables you to be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career!

The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator


The Project Coordinator will be responsible for managing daily and recurring project activities relating to the general operations and management of the NHCI clinical/QI team and the NHCI evaluation team and working collaboratively to facilitate project-related goals. This role will support event planning logistics, coordinate regular communications and meetings with internal and external stakeholders, facilitate document preparation and submissions for science approval and continuing education approval, and assist in the management of databases, as needed.


The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.


#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - Check out this hashtag on Facebook, Instagram, and Twitter today!


This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on December 23, 2023.



  • Coordinate clinical/QI team and evaluation team calendars for events within the business units, across the NHCI team, as well as with external stakeholders such as speakers, health centers, and HRSA/OMH funders
  • Help to create and manage work plans to anticipate and manage time-sensitive events or submission deadlines
  • Coordinate the development of clinical/technical event calendars, invitations, registration, and dissemination through internal and external email, newsletters, bulletins, website, and other channels
  • Support the submission of applications and related documents for CME/CE, science, or communications approval
  • Schedule and set up Zoom webinar, workshop, and forum events to ensure the technical specifications support the event design (roles, polls, break-out rooms, registration, evaluation, etc.). Invite and assign technical permissions on the platform. 
  • Coordinate planning, preparation, and rehearsals to support the clinical and technical event calendars. Create and update run-of-show documents
  • Serve as a technology host during live events to support slide/video projection, transitions, and real-time event communication
  • Support post-event debriefing, communication, and archiving of videos
  • Coordinate quarterly updates of the Resource Guide by collecting new content and working with the team to integrate updates as appropriate
  • Track, summarize, and report key metrics associated with team activities, events, and grant deliverables in collaboration with the program evaluation team.
  • Support work that relate to data quality (analyzing, cleaning, and linking data sources)
  • Gather key information needed to create and update 30/60/90-day plans, quarterly grant reports and other reporting requirements
  • Provide additional support as needed to support any needed financial or human resource reporting for the grant
  • Provide support with JotForm/Qualtrics survey data and dissemination

Want to help get your resume to the top? Take a look at the experience we require: 




  • 3+ years of related administrative/project coordination experience.
  • Must have earned a high school diploma or GED. College degree a plus
  • Must have experience operating virtual meeting platform functionality
  • Must have at least intermediate knowledge and skill with Microsoft Office for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing
  • Experience and skill in using a database management system
  • Skill in Microsoft SharePoint preferred
  • Ability to operate in high pressure environment, prioritize work assignments, meet multiple deadlines, and monitor several projects simultaneously and functions independently with minimal supervision
  • Skill and ability in providing customer service at an excellent level to internal and external customers and partners
  • Strong organizational skills with ability to initiate projects, provide follow-through, work with minimum supervision, and devise alternative solutions as necessary
  • Experience in Evaluation Work is a plus
  • Experience in Data Visualization (Tableau) is a plus



Compensation & Benefits

The AHA is committed to making an investment in each employee.  Below are our main components of the total rewards package we offer.  Visit our Rewards & Benefits (add hyperlink) section to see more detailed information.


  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments as needed.

  • Performance and Recognition – Employees are rewarded for achieving success in the form of merit increases and incentive programs based on type of position.

  • Benefits – We offer a wide array of benefits including, medical, dental, vision, disability and life insurance, and a robust retirement program that include an employer match and automatic contribution. To further emphasize our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, and telemedicine and medical consultation.

  • Professional Development – You will have the opportunity to join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the AHA’s national online university that provides over 100,000 resources delivered in a variety of formats to meet your needs and busy schedule.

  • Work/Life Satisfaction – The AHA offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days increase based on seniority level.  You will also have 12 paid holidays off each year.




The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? 
Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities


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